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Personnel Time Recorder

PTRC Incident Position Description

Under supervision of the Time Unit Leader (TIME), the Personnel Time Recorder (PTRC) is responsible for overseeing the recording of time for all personnel assigned to an incident.

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Leadership Level 1, Follower (Provide Action)

  • For additional information review Level 1 description, expected behaviors and knowledge, suggested development goals, and self-study opportunities.

Prepare and Mobilize

  • Ensure individual readiness.
  • Gather critical information pertinent to the assignment.
  • Adhere to guidelines in the NWCG Standards for Interagency Incident Business Management, PMS 902 while on assignment as a single resource.
  • Travel to and check in at assignment.
  • Report to the Finance/Administration Section Chief (FSC).

Perform Personnel Time Recorder-Specific Duties

  • Familiarize yourself with the use and management of both digital and paper records.
  • Ensure overhead resources are managed properly.
  • Review and post time in the incident time system (e.g., e-ISuite).
  • Distribute Incident Time Reports, OF 288 to home unit timekeepers as requested.
  • Close out all personnel prior to resource demobilization.
  • Provide training as needed.
  • Provide a transition plan for the incoming team or jurisdictional agency as needed.

Communicate and Coordinate

  • Communicate and coordinate with assigned resources and pertinent Incident Management Team (IMT) functional areas.

Manage Risk

  • Report all accidents to your incident supervisor.
  • Ensure compliance with all safety practices and procedures for yourself and those around you.

Demobilize

  • Prepare for and implement demobilization.
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